Why Process Mapping is Important for Success.
Do you know how all the processes work for your company? If any of your employees get sick, can another employee replace him or her, following the same work pattern? If you were to win the lottery and leave your company - who could take your place? If you're not sure about these questions, it's because you need to map your company's processes.
In a nutshell, process mapping is a way to visually represent the set of activities that make up your business processes. That way, you can see how a process works from beginning to end, identifying the company's strengths and weaknesses.
What is the purpose of the process?
What are the boundaries of the process?
What tasks constitute the process?
What are the financial, human and material resources used in the process?
Who performs each task?
At what stage does each task take place?
What are the expected results from the process?
What are the main difficulties with the process?
What are the risks associated with the process?
Mapping your business processes can prevent a series of losses, such as lack of organization, drop in productivity, demotivation of employees, mistakes and repetition of tasks, resulting in lost time and money.
So, check out the advantages that process mapping can bring you:
Understand the Processes
As the mapping of processes provides visibility, the manager can have greater control over the activities and predict the results. Besides, it is easier to identify strengths and weaknesses and potential risks caused by processes that leave the company open to legal problems.
Looking at the points in the process that do not flow well, it becomes easier to identify improvements.
Line of Duties and Roles
Duties and roles within the process become more apparent, bringing transparency to the process. Likewise, process mapping allows employees to get a sense of what is happening in the company.
Forecast Resources and Estimate Costs
With the mapping of the process, it is easier to control the human, financial and material resources needed, ensuring no lack of inputs within the production chain. It is also possible to view the process inputs and outputs, providing no imbalance in the cost-benefit ratio.
Process mapping allows measuring the health of the process because it will enable the standardization of activities. When they are not mapped, standardization is unlikely to become stable and clear for everyone participating. Standardization is attractive to the business, as everyone follows a pattern when carrying out tasks, which facilitates the continuity of activities and avoids inconsistency in their results.
With a broader view of how processes work, it is easier to implement improvements, such as reducing production costs, improving process management, reducing failures and inconsistencies that hinder the performance of activities, eliminating tasks that add low value, among others.
We love process mapping! We can host and create process mapping sessions with you and your teams. For more information, head to ProSavvy.